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| Overview: |
| WorldView's document version control software facilitates document creation collaboration and gives you the ability to share document collaboration assets among every employee within your organization. |
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| Document assets from virtually any application (i.e. word processing, spreadsheets, and presentations) can be stored and managed directly into the WorldView document management system from their native application. Other features of WorldView's document Version Control Module include commenting, check in/check out, and document templates. For added security, your system administrators can assign specific user privileges to these features as well. |
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| Benefits: |
| If you create and edit documents in various PC applications, WorldView's Version Control Module will benefit your organization with its ability to create seamless links and document collaboration between applications and the document management system. Multiple users who collaborate on centrally stored documents will find a revision control system via the check in/check out feature advantageous as it ensures that all efforts remain synchronized and all revision comments are captured for future review. |
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| Implementing WorldView's Version Control Module will increase productivity and efficiency, allowing users the luxury of working with applications they're familiar with, while providing organizations the luxury of a revision control system that stores all versions of their documents in one centralized repository. |
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| Description: |
| WorldView’s Document Version Control Software allows documents stored in
the WorldView document management system to be checked out and opened in the
original application from which they were created. A document can be checked
out and edited using the functionality of the original application, and then
checked back into the WorldView document management system, either as a
revision, or as a new document. By creating revisions, users have the ability
to track all changes made to a particular document at each review stage. A
complete audit trail is made with multiple revisions of a single document that
enables users to efficiently view and reference specific revisions. If desired,
users may also edit existing documents without creating revisions by saving the
revisions as an entirely new document, or by overwriting the existing original.
Revision control settings can be assigned to various document types stored in
the WorldView document management system, as well as specific users in your
organization, for enhanced security control. |
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| All documents residing in the WorldView document management
system can be rapidly accessed through the system interface or directly through
the originating application. Documents can be checked out for either a short-
(for the duration of the work session) or long-term, in which case the document
is saved to the user's PC to be worked on at a later date. Checked out
documents still reside on the WorldView document management system for access
by other users with read only permissions, to negate the problem of
simultaneous revisions. |
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| The ability to drag and drop multiple documents from the user's
desktop into the WorldView document management system with full indexing
capabilities is another valuable feature of WorldView's Version Control Module.
Since the documents are indexed, users can perform text searching, printing,
e-mailing and/or faxing functionality directly from their desktops. Because the
documents are indexed, they can also be cross-referenced or routed via
WorldView Workflow for improved business practices. |
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| (Click to expand) |
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| The above screen shot illustrates Check Out functionality
within the Version Control product module. With a right mouse click and the
appropriate user privileges, you can easily Check Out documents for editing and
review. |
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| (Click to expand) |
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| The above screen shot illustrates Audit Trail functionality
within the Version Control product module. A complete revision history of your
documents is securely stored in the WorldView Document Management System. |
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